Xero tutorial: 14 Simple Guides to help you learn the software

As Xero accountants, we use this powerful accounting software regularly as part of our working day with a large variety of clients.  Xero, at an initial glance, can look rather complex but after following our Xero tutorial and the guides within, you should have a much better grasp of how to use this powerful accounting tool!

For some methods we will offer multiple ways of achieving something, for these, you can pick whichever option you prefer.

How to create a sales invoice in Xero

On Xero Dashboard, Click on the “+” icon. Then click “Invoice”. Fill out the invoice then click “Save”.

Video Link Here: https://www.loom.com/share/e46442c824f343dfadaba2b9d71badb8

OR

On Xero Dashboard, click Contacts > All Contacts. Click on a contact that you want to invoice. Click “New” and then click “Sales Invoice”. Fill out the invoice then click “Save”.

How to create a purchase order in Xero

On Xero Dashboard, Click on the “+” icon. Then click “Purchase Order”. Fill out the Purchase order then click “Save”.

Video Link Here: https://www.loom.com/share/67d83863d2c74cbc8563b13857c0ba23

OR

On Xero Dashboard, click Contacts > All Contacts. Click on a contact that you want to make a purchase order for specifically. Click “New” and then click “Purchase Order”. Fill out the purchase order then click “Save”.

Video Link Here: https://www.loom.com/share/46e6452d1ce444a79ef58edf74ae502f

How to create a bill in Xero

On Xero Dashboard, click Contacts > All Contacts. Then click on a contact that you want to Bill. Click “New” and then click “Bill”. Fill out the bill then click “Save”.

Video Link Here: https://www.loom.com/share/bd8c15f1a9174b0dbc20c9f61d745ff4

How to add a chart of accounts in Xero

On Xero Dashboard, Click on Accounting > Chart of Accounts. Then click on “Add Account”. Fill out the account then click “Save”.

Video Link Here: https://www.loom.com/share/c6002bbc827142f6aac58939e0630871

How to add a bank account in Xero

On Xero Dashboard, click Accounting > Bank Accounts. Click “Add Bank Account”. Find your Bank then Log in to your Bank account.

Video Link Here: https://www.loom.com/share/fd4da1fce39244fbab494a3ebe46b0b4

OR

On Xero Dashboard, Click on Accounting > Chart of Accounts. Click “Add Bank Account”. Find your Bank then Log in to your Bank account.

Video Link Here: https://www.loom.com/share/5263d545dd0844d19ca886ea44c7fc96

How to generate a profit and loss report in Xero

On Xero Dashboard, click Accounting > Reports. In the Financial Statements section, click “Profit and Loss”. Filter the dates of your profit and loss report then click “Update”.

Video Link Here: https://www.loom.com/share/95ab45c333c348a09274945d22dc9690

How to generate a balance sheet report in Xero

On Xero Dashboard, click Accounting > Reports. In the Financial Statements section, click “Balance Sheet”. Filter the dates of your Balance Sheet report then click “Update”.

Video Link Here: https://www.loom.com/share/e179503788984455b0ccf9ee95d44f5d

How to create a general ledger report In Xero

On Xero Dashboard, click Accounting > Reports. Scroll down, find, and click “General Ledger” in the Taxes and Balances section. Filter the dates of your General Ledger report then click “Update”.

Video Link Here: https://www.loom.com/share/14822dc1435741cc9a054d0c71772b01

How to generate a trial balance report in Xero

On Xero Dashboard, click Accounting > Reports. Scroll down, find, and click “Trial Balance” in the Taxes and Balances section. Filter the dates of your Trial Balance report then click “Update”.

Video Link Here: https://www.loom.com/share/0f525dfe46844cc69468116f9f5c8ad4

How to add a service to Xero

On Xero Dashboard, Click Business > Products and Services. Click “New Item”. Uncheck the “Purchase” box. Fill out the service details then click “Save”.

Video Link Here: https://www.loom.com/share/cce5b2e9d3ed43ad849640930970b334

How to add a non-inventory product in Xero

On Xero Dashboard, Click Business > Products and Services. Click “New Item”. Don’t check the “Track Inventory” box. Fill out the Product details then click “Save”.

Video Link Here: https://www.loom.com/share/703f69281d7645a1b0849b546e2cb12f

How to add a product with inventory in Xero

On Xero Dashboard, Click Business > Products and Services. Click “New Item”. Check the “Track Inventory” box. Fill out the Product details then click “Save”.

Video Link Here: https://www.loom.com/share/1e552175eafe435685cc9a64959f454a

How to add stock items to inventory in Xero

On Xero Dashboard, Click “+” icon on the top right corner and click “Bill”. Add stock items and their quantity which you want to list in inventory and fill out the remaining bill. Click “Approve”. Now check the inventory in Business > Products and Services.

Video Link Here: https://www.loom.com/share/1e499932e8b240088cd1d2332d949c2a

How to add a Contact (Customer & Supplier) in Xero

To do this, log into your Xero Account. Then Click on Contacts > All Contacts. Click on “New Contact” at the top right corner. You will need to fill in the contact details. Then click “Save”.

Video Link Here: https://www.loom.com/share/6826025423f847f8a8bd3ee91183998e

OR

On Xero Dashboard, Click on the “+” Icon. Then click “Contact”, You will need to fill in the contact details. Then click “Save”.

Video Link Here: https://www.loom.com/share/d4243d4e2d0e4b248566997d4ec19ea6

Note:

  • A) To Make a Contact Supplier, you’ll need to make a Purchase Order or a Bill to mark that Contact as a supplier.
  • B) To Make a Contact Customer, you’ll need to make an Invoice to mark that Contact as a Customer.

Xero Tutorial: Finishing up

That concludes our Xero tutorial, which covers most of the things you need to do in Xero with images and videos to help you understand the steps further.

If you need help, advice, or a trusted, experienced accountant to manage these steps, then you’re in the right place. Get in touch with our team today and book a consultation with one of our qualified experts.

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